Tips for Destination Wedding RSVPs

When planning a destination wedding, it’s important to give your guests ample time to make travel arrangements and RSVP. The timeline for accepting RSVPs can vary based on several factors, including the location of the destination, the time of year, and the complexity of travel plans. Here are some general guidelines to help you determine when to set your RSVP deadline:

1. Send Save-the-Dates Early:
   • Send out save-the-date cards as soon as you have your wedding date and location confirmed. This is especially crucial for destination weddings to give guests plenty of time to plan and make travel arrangements. Check out our blog for all the details to add to your invitations.
2. Set an Early RSVP Deadline:
   • Consider setting your RSVP deadline earlier than you would for a local wedding. A common timeframe is around 2 to 3 months before the wedding date. This allows you to finalize details with your vendors and make any necessary adjustments based on the number of confirmed guests.
3. Communicate with Your Venue + Catering:
   • Check with your destination wedding venue to see if they have specific requirements or deadlines for finalizing guest counts. Some venues may have policies about when they need final numbers for catering and other services.
4. Consider the Destination:
   • If your wedding destination requires a long lead time for obtaining passports or vaccinations, take this into account when setting your RSVP deadline.
5. Factor in Holidays or Peak Travel Seasons:
   • Be aware of any holidays or high season in both your country and in Costa Rica. Flights and accommodations may be more expensive or harder to secure during these times, so providing extra time for RSVPs can be beneficial.
6. Follow Up with Stragglers:
   • Be prepared to follow up with guests who haven’t RSVPed by the deadline. A polite reminder via phone or email can help ensure you have an accurate guest count.

Remember, flexibility is key when planning a destination wedding. Be understanding that some guests may need more time to make travel arrangements, and unforeseen circumstances may arise. Providing clear and detailed information about the destination, travel options, and accommodations in your wedding invitations and on your wedding website can also help guests plan more efficiently.